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A Change of Pace provides registration and timing services to over 50 running, walking and multi-sport event each year. Our 16 year history has allowed us to be involved in timing some of California’s largest running, walking and multi-sport events, including Bay to Breakers, Race for the Cure, Bridge to Bridge, San Jose Mercury News, Big Sur Marathon, Chevys Fresh Mex Run Series, Wildflower Triathlons, San Jose Int’l Triathlon, Vineman Triathlon, Carlsbad Triathlon and the Donner Lake Triathlon.
Our registration and finish line timing services include:
Registration
- Data entry of participant data
- Set-up, manage and oversee online registration (using active.com)
- Barcoded labels for bib numbers
- Signage for pre-registration and race day registration
- Signage and supplies for registration problems & solutions area
- Registration supplies (pencils, tape, pens, etc)
- Scantron computer cards for quick race day registration
- Instruct & oversee all registration volunteers
- Lists: alphabetical pre-registration lists; numerical participant lists for announcer; random drawing lists; pre-registered t-shirt size lists; event summaries.
- Complimentary listing in the “Upcoming Events” section on the A Change of Pace website (est. 15-20,000 unique users per months; 100,000 hits/month).(Not available to non-clients).
Finish Line
- Flagging tape for creating finish chutes.
- Air horn for start of event.
- Stringers to keep participant tear-tags in order.
- Digital display clock(s).
- Stopwatches, clipboards, handheld computer for timing and back up timing purposes.
- Directional signs for chute designation.
- Instruction of all finish line volunteers.
Results
- Running or walking event: preliminary results are typically posted 20 minutes after the first finisher crosses the line.
- Scoring of all included events.
- Posting of overall results. Overall results printout includes overall race place, division place, name, age, time, pace per mile and hometown.
- A Change of Pace will oversee results posting.
- Award winners lists.
- Upon request, A Change of Pace can also generate the following results reports: divisional results for men & women, special division results (clyesdale, athena, military, etc), team/club results, alphabetically-ordered results, masters results, and results ordered by city/state, age or age/gender.
- Complete results are posted on the A Change of Pace website on race day (typically, before 5:00 p.m.).
- Results files on disk (text, Word or Excel format).
- ChampionChip timing is available. If you are interested in chip timing at your event, please note this when you request a bid.
Post Race Items
- Event will receive a post event summary report (includes total participants, total by male/female, totals per race, total finishers per race, top ten participating cities, t-shirt size totals, special division totals & team totals.
- Final accounting of cities, states and zip codes of all participants (if desired).
- Excel file with participant information, including name, address, city, state, zip, time, place, pace, gender, age, t-shirt size and bib number.
- E-mailed results to USA Track and Field Road Running Information Center (Long Distance Running).
- Upon conclusion of event, race director will assume responsibility for the mailing list and any future uses of the list. A Change of Pace will not share, distribute or otherwise use the mailing list.
A La Carte Services
- Rental of start or finish banner
- Rental of other necessary race items, including mile markers, water jugs, signs, etc. View complete list.
- Custom printing of race t-shirts. Read More.
- In-house entry processing (i.e., participants mail their registration directly to ACoP and we handle the opening and check separation).
- Mailback services (ACoP can mail participant bib numbers back to participants before race).
Duties of Race Director
- Order bib numbers and safety pins (please consult with ACoP with appropriate number to order). Bib numbers must have perforated tear tag.
- Allow ACoP to view entry form prior to printing to ensure all necessary fields are included. This will reduce any unforeseen problems that may cause delays with registration or results.
- List ‘A Change of Pace, Inc.’ in the entry form’s waiver and on event insurance certificate as an additional insured (for a minimum of $1,000,000.00) (standard amount).
- Registration items: A Change of Pace will need tables, chairs and volunteers for race day registration. An appropriate number will be determined based on the size of your event.
- Finish Line items: A Change of Pace will need two tables, chairs & electricity for computer/scoring area as well as volunteers for the finish line. An appropriate number of volunteers will be determined based on the size of your event.
- Lodging. In the case that your event is more than (est) 50 miles from Davis, CA, A Change of Pace will need to travel to your event the evening prior to race day. A minimum of two double bed hotel rooms will be requested. More may be necessary, depending on the size of your event. ACoP staff members will share rooms whenever possible to save costs.
- Travel and Food Reimbursement. For events in Northern California and in Reno, we currently do not ask for travel (mileage) or food reimbursement.
If you have any questions regarding our services or would like to request a bid for your next event, please contact us by e-mail or by calling (530) 757-2012.
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